Procurement from request to payment, in one system
Prosoft SRM links the request, tender, supplier offers, contract, receipt and invoice into a single chain. You can see why every decision was made and where every manat went.
| # | Supplier | Last bid, ₼ | Bids |
|---|---|---|---|
| 1 | Xəzər Polimer MMC | 78,110 | 8 |
| 2 | Kür Təchizat MMC | 78,500 | 6 |
| 3 | Abşeron MMC | 84,070 | 3 |
| 4 | Gəncə MMC | 86,500 | 2 |
Screen shows demo data
Sound familiar?
Offers get lost in email
Suppliers send prices in different formats, someone builds the comparison sheet by hand, and mistakes go unnoticed.
Approvals take weeks
A request travels from desk to desk, and you only find out where it's stuck by phoning around.
Savings are hard to prove
How much you saved and which suppliers ran late has to be pieced together again for every report.
With Prosoft SRM
- Suppliers submit offers themselves in the portal; the comparison table builds itself.
- Requests and decisions follow an approval route — you always see who has the document.
- Order, receipt, work certificate, invoice and payment are all linked.
- Savings reports and spend analysis are ready at any moment.
Key features
Requests and approvals
Departments raise requests in the system; the approval route is picked by amount and category.
Tenders
Budget, terms, lots, sealed bids and an evaluation committee. Nobody sees an offer before the deadline.
Supplier portal
Suppliers bid online and list extra costs by type — delivery, insurance and so on. Portal in three languages.
Live price auction
Suppliers lower prices in real time and the ranking updates instantly. Replay the whole auction afterwards.
Comparison and risk signals
Offers side by side, with suspicious prices and terms flagged. Revisions highlight exactly what changed.
Contract to payment
Contract (Word, signature), order, receipt, work certificate, invoice and payment. A "Related documents" tree shows the whole chain.
Savings and spend analysis
Savings report, savings opportunities, spend by category and supplier.
AI assistant
Reads documents, summarises offers and answers questions from the data in the system.
ERP integration
Exchanges data with your ERP and accounting system. Works fully without an ERP too.
Live price auction
Invite the suppliers with the best offers to an online auction. Each one sees their own rank, never the others' names. Savings are calculated automatically, and every move can be replayed later.
- One or more rounds
- Minimum step and time extension
- Hidden names, visible ranking
- Full history and replay
| # | Supplier | Last bid, ₼ | Bids |
|---|---|---|---|
| 1 | Xəzər Polimer MMC | 78,110 | 8 |
| 2 | Kür Təchizat MMC | 78,500 | 6 |
| 3 | Abşeron MMC | 84,070 | 3 |
| 4 | Gəncə MMC | 86,500 | 2 |
Screen shows demo data
How to get started
Demo
A 30-minute call where we show the system on your own process.
Setup
In the cloud or on your server. We configure approval routes and categories together.
Data
We import your supplier and product lists from Excel.
Training and launch
We train your staff and suppliers and run the first tender with you.
See it working on your own process
In a 30-minute online call we walk through your procurement or sales process in the system, step by step. No commitment.